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Admission Information

When Your Child Can Start School

A school place in the Foundation class is available for children from September following their 4th birthday. The information below relates to the 2016–2017 Admission Information. Information relating to the 2017-2018 Admissions Policy can be found at the bottom of this page.

Baydon St Nicholas CE VA Primary School Admissions Policy 2016–2017


This document sets out the Policy of Baydon St Nicholas Church of England Voluntary Aided School with respect to Admissions. For the purposes of this policy, the Governing Body is the admission authority.

Recognising its historic foundation, the school will preserve and develop its religious character in accordance with the principles of the Church of England and in partnership with the churches at parish and diocesan level.

The school aims to serve its community by providing an education of the highest quality within the context of Christian belief and practice. It encourages an understanding of the meaning and significance of faith, and promotes Christian values through the experience it offers to all its pupils. Parents have the right to withdraw their children from the daily Christian act of worship and from Religious Education.

Parents who wish their children to be admitted to the school, must complete the Common Application Form in line with the Local Authority Co-ordinated Admission Scheme. Forms can be collected from the school office or completed online at (Wiltshire County Council if living in Wiltshire). They should return it to Wiltshire Council by the specified date. Parents or guardians will receive written notification of the outcome, from the Local Authority, on a date determined in the Wiltshire County Council Co-ordinated Primary/Secondary School Admission Scheme. An offer of a school place should be accepted by the deadline date, which is also set out in the Scheme”.

Every year the governing body will review and publish information concerning the Baydon St Nicholas CE VA School admission policy. This will confirm the maximum number of children to be admitted to the school as a whole, the Pupil Admissions Number (PAN) which is currently 17 and explain how places will be allocated.


The overriding aim of this policy is that it should work for the benefit of all children and parents/guardians in our area. It should be simple to use and assist parents/guardians to take the best decisions on the preferred school for their children. It should contribute to improving standards for all pupils.

Baydon St Nicholas CE VA School aims to provide a place for all children whose address is within the designated area, defined as being the area within the ecclesiastical boundaries of the parish of Baydon. Designated area means the area of benefit as defined in the school’s Trust Deed. A map of the Ecclesiastical Parish of Baydon can be viewed in school.

The address is the place where the child is permanently resident with his or her parent or legal guardians. Evidence may be requested to show the address, for example: to which any Child Benefit is paid or at which the child is registered with a medical GP together with recent utilities bill, council tax bill or tenancy agreement. This evidence will be used when reaching a decision on the child’s home address for admissions purposes (including where a child lives with parents with shared responsibility for each part of the week). Parents should not assume that a place will automatically be allocated to their child.

The Governors will process admission applications for children living overseas providing they have European Economic Area (EEA) citizenship, are United Kingdom (UK) citizens returning to the UK, or they hold an appropriate Home Office Visa at the time of application. All overseas applications will be considered according to the child’s home address at the time of submission unless proof of the child’s future UK address is provided with the application (see 6.7 Home Address). The only exceptions are children of UK Service personnel and other Crown Servants (including Diplomats) returning to the UK with a confirmed posting within the area.

Parents may apply for their child to start school, for the first time in the September following his/her fourth birthday, either full time or on a part time basis as preferred (i.e. children born between 01/09/2012 and 31/08/2013 will be admitted in September 2016.) Parents can request that their child attends part-time until the child reaches compulsory school age. Any offer of a school place will reflect the preferred arrangement. However, a child becomes of compulsory school age when he/she reaches the age of five and, where registered at a school, must be attending on a full time basis in the term following his/her fifth birthday.

Parents may choose to formally defer entry for their child until later in the year if he/she has not yet reached age five, but cannot defer beyond the start of the last term in the academic year. However, in the case of children born between 1st April and 31st August (summer born), parents may choose to defer their child’s entry to school for the entire academic year and start school in the following September. In these circumstances, the child would be admitted to Year 1, although parents may choose to submit a new application and request that their child is admitted to the Reception year group where they consider this would be in his/her best interests. This reason(s) for the request must be clearly set and the governors will consider this information when making their decision. A request will only be supported where it is clearly in the educational interests of the child concerned and a place is available.

Deadline for Application

Applications for Reception Year entry for the academic year starting September 2016 need to be formally registered with the Local Authority by the date stated on the Admissions forms (Midnight on the 15th January 2016) for consideration by the admission authority. Notification of the outcome of all applications received (before the deadline) by Wiltshire Council will be posted to families (National Offer Day 18th April 2016). The acceptance date for these applications will be the 3rd May 2016.

Baydon St Nicholas Church of England Voluntary Aided School cannot guarantee places for children when there are no places available as a result of late applications for the normal year of entry or any application that relates to a different year group.

Legislation states that no infant class may exceed 30 pupils.

A decision on the admission of new entrants will be made during the spring term 2016. The parents or guardians will receive written notification of the outcome from the Local Authority on the date determined in the Wiltshire County Council Co-ordinated Primary/Secondary School Admission Scheme.

Late applications, i.e. those received after the deadline for the normal admissions round will not be considered until after all of those which were received on time have been processed. Wiltshire County Council administer and co-ordinate our Co-ordinated Admissions Scheme.

Waiting Lists

During the normal admissions round it is always necessary to complete a Local Authority Common Application form to apply for a school place. Registering interest with the school on a “waiting list” before the admissions round   guarantees neither a place nor priority within the oversubscription Criteria. Offers of places will be made by the Local Authority on the school’s behalf.

If the school is oversubscribed for children due to start in 2016-2017 a waiting list will be maintained. The position on the list will be determined by applying the published over-subscription criteria and not by date of receipt. This will mean a position will change if a later application is received from someone with higher priority according to the over-subscription criteria. The existence of a waiting list does not remove the right of appeal against any refusal of a place from any unsuccessful applicant.

Names will only be removed from the list if a written request is received, or if the offer of a place that becomes available is declined. The Governors will maintain a waiting until 31 December 2016. This will hold the names of all children refused admission to the year of entry, ranked according to the published oversubscription criteria. Each child added to the waiting list will require the waiting list to be re-ranked. If a place becomes available within the published Admission Number or Admission Limit this will be offered to the child ranked highest at that time.

Applications for Year Groups other than Chronological Admissions Arrangements 

In-year or casual admissions will be processed through the LA. The Governors will consider applications on a case by case basis for ‘retained’ or ‘accelerated’ entry in circumstances where parents would like their child to be admitted to a year group either side of the chronological age year group. The reasons for the request must be fully explained in writing and submitted in conjunction with the school place application form. Children admitted on this basis will be subject to an annual review in order to determine whether the retention or acceleration should continue or the child return to their chronological age group.


The admissions policy of Baydon St Nicholas Church of England Voluntary Aided School is, while there are adequate places, to offer a place to all applicants irrespective of gender, religion, ethnicity or country of origin, disability or academic ability.

This school participates in the Local Authority’s Fair Access Protocol.

A child with an Education Health and Care Plan or a Statement of Special Educational Needs that names the School will be admitted without further condition. This process is administered by the Local Authority (LA) in whose area the child lives.

Where parents wish to be given preference on the grounds of their faith within their application for a place at this school they should obtain a supporting letter from their local priest or vicar. This letter must be returned to the school together with all documentary evidence by February 1st 2016, if it is to be considered during the admissions process.

Over-subscription Criteria

Where more applications have been received than places available or where to admit would conflict with the school fulfilling class size legislation, the following priorities shall apply in order:


A ‘looked after child’ or a child who was previously looked after but immediately after being looked after became subject to an adoption, child Arrangements, or special guardianship order. For admission purposes, a looked after child is a child who, at the time of application, is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (section 22(1) of the Children Act 1989 applies)


  1. children of families with confirmed refugee status
  2. children with a medical condition or disability where written evidence is available from a senior clinical medical officer and the child’s general practitioner or specialist showing that it would be detrimental to the child’s health not to admit him/her to the school rather than any other. Details of this must accompany the initial application.
  3. Children where either parent has a disability which would make travel to a different school difficult. Evidence from a registered health professional such as a doctor or social worker will be required. Details of this must accompany the initial application.


A child is considered in this category if an older sibling is attending the school at the deadline date, and will continue to do so when the sibling is admitted, and where the child lives outside the designated area at the same address as the older sibling. Sibling refers to brother or sister, half brother or sister, adopted brother or sister, step brother or sister, or the child of the parent/carer’s partner where the child for whom the school place is sought is living in the same family unit at the same address as that sibling.


Those children from outside the designated area who are regular (certifying attendance at least once a month for the 1 year) practising Christians, of whatever denomination, at a recognised church or religious group. (A recognised church or religious group is one that is a member of Churches Together in Britain and Ireland (see or the Evangelical Alliance (see


Children resident outside the designated area who do not qualify under one of the criteria above.

If the school is oversubscribed within any category above, the straight-line distance from the child’s home address to the school will be used as the determining factor. Distances will be measured according to the Ordnance Survey eastings and northings for the child’s home address and the school. Those living closer to the school will be given priority.

If two or more children with the same priority for admission, live an indistinguishable distance from the school, but cannot all be admitted, then the available places will be decided by the casting of lots by someone independent of the school or the Local Authority.

Registration at any nursery or pre-school unit will not be considered as a criterion for over-subscription and no priority will be given to such children even if the pre-school is linked to the school.

Parents must accept the offer by the date set out in the Local Authority Co-ordinated Primary School Admission Scheme.”) Parents will be asked to reply to the Local Authority. If they do not respond by this date it will be assumed that the place offered has been declined.

Once an offer of a school place has been made, it may only be lawfully withdrawn in very limited circumstances, which include an offer of place based upon a fraudulent or misleading application. Where an offer of place is withdrawn, the application will be considered afresh, and a right of appeal offered if an offer of place is refused.

Appeals Procedure

Parents have a right of appeal to an independent panel against the decision of the Governing Body to refuse application for a school place. Details of the appeals procedure are sent out with all refusal letters. Appeals need to be lodged with the Governing Body by June 1st 2016.

Timetable for Admission Appeals

2015/16 Admissions Round

For admissions appeals for places during the 2015/16 academic year please submit  within 4 weeks of the date of your refusal letter. These appeals will be heard within 30 school days of the appeal being lodged.


2016-2017 Admissions Round

Offer dateAppeals lodged byAppeals to be heard by
18th April 201617th May 201620th July 2016

If it is felt that the above arrangements are non-compliant, unfair/unreasonable please refer to the Office of the Schools Adjudicator for VA schools.

Enquiries about this policy should be addressed to:

Chair of Governors

Baydon St Nicholas CE VA Primary School, Ermin Street, Baydon, Marlborough, Wiltshire SN8 2JJ
Telephone: 01672 540 554
Note: Subject to the above policy and the relevant appeals procedure, decisions regarding admissions will be the responsibility of the Governing Body.

Admissions Policy 2017-2018